Real environment
Warm home-based care, serious record-keeping, no back-office theatre.
The operating system for Australian family day care
CCS, NQF, programming, payments, and the daily record of care. One calmer place.
FDC still runs on spreadsheets, message threads, paper folders, and manual CCS reconciliation. twobabies brings those records into one quality-assured system built for Australian family day care.
Scheme visibility
Educator proof of work
Parent trust record
Schemes see compliance drift before it becomes a breach.
Educators stay ahead of sessions, observations, and proof.
Parents get one clear record of attendance, incidents, and fees.
Built around CCS and session reporting
NQF, NQS, EYLF, MTOP all in-frame
Made for schemes, educators, and parents together
Coordinator queue
Illustrated daily record
One day, three vantage points
The work should read like a day in care, not a software sitemap.
twobabies follows the same day across the coordinator desk, the educator home, and the parent feed so everyone works from one trustworthy record.
Coordinator desk
Risk is surfaced as an intervention queue with dates, evidence gaps, and what to do next.
Educator home
Observations, attendance, incidents, and certificates sit in one calm workflow instead of five reminders and a folder.
Parent feed
Attendance, fees, and care events arrive as an official timeline that reads clearly on a phone.
What coordinators see
Intervention queue, not dashboard theatre.
WWCC expiry, unclaimed CCS sessions, QIP work that is actually due. This is what shows up on day one.
WWCC expiry in 14 days — Sarah M.
Educator cannot operate past expiry · coordinator action required
CCS session report mismatch — 3 sessions unclaimed
Fortnight ending 28 Mar · A$1,240 in subsidy at risk
First Aid certificate expired — Priya K.
Lapsed 6 days ago · NQF Quality Area 2 compliance risk
QIP review due before next A&R window
Quality Area 1 and 6 flagged for update · assessment expected Q3
Gap fee invoice overdue — Chen family
$186.40 outstanding · 21 days · auto-reminder sent
Full workflow coverage
The whole FDC workflow, not just pieces of it.
One operating surface for subsidy, compliance, programming, parent records, and the daily proof of care.
CCS & subsidy management
Session reporting, CCS reconciliation, ACCS processing, gap fee calculation, and subsidy ledger integrity.
NQF compliance
All 7 Quality Areas tracked. QIP maintenance, Assessment and Rating preparation, and continuous improvement evidence linked to NQS elements.
Educational programming
Observations, learning stories, and reflections linked to EYLF v2.0 and MTOP outcomes. Programming that proves the learning, not just logs the activity.
Educator registration & compliance
WWCC, First Aid, CPR, anaphylaxis and asthma management currency. Home environment assessments and safety checklists. Expiry alerts before they become breaches.
Incidents, medical & wellbeing
Illness, injury, and incident recording. Medication administration logs, allergy management plans, and parent notification with acknowledgement tracking.
Parent trust surface
Attendance visibility, fee statements, incident reports, authorizations, custody arrangements, and consent forms. Legible and official, not a chain of messages.
Migration
Switching is part of the product, not the fine print.
Intake the current reality
Whatever you run today, SaaS, spreadsheets, or paper, we treat it as valid source material and map the full picture.
Map and validate what matters
CCS enrolments, attendance history, educator records, QIP status, and ledgers. We pull forward what you need to keep operating.
Go live with one clearer record
Not a prettier spreadsheet. A calmer operating system your scheme, educators, and parents can all trust from day one.
Current reality
Twobabies record
Educator profile
WWCC, First Aid, home visit, renewals
Child timeline
Attendance, incidents, observations, fees
Scheme oversight
Queue, compliance proof, subsidy integrity
We migrate from whatever you're running today.
SaaS platforms, legacy government systems, and the manual workarounds that still hold the real story together.
SaaS platforms
Harmony Web
Attendance, CCS, enrolments, session reports
Xplor / QikKids / Kidsoft
Billing, attendance, parent comms, CCS claims
OWNA
Attendance, programming, invoicing, parent app
Storypark
Learning stories, observations, EYLF documentation
Kindyhub
Programming, documentation, parent communication
Legacy systems & manual sources
CCMS / legacy govt systems
Historical CCS data, enrolment records
Spreadsheets & Excel
Attendance trackers, fee ledgers, compliance checklists
Paper records & folders
Enrolment forms, incident reports, medication logs
WhatsApp, Facebook, email
Parent communication history, group decisions, approvals
Human memory
The unwritten operational truth that no system has captured yet
What a first working session covers
Current systems, where CCS and compliance risk sits, what cannot be lost in a switch, and the shortest path to a live pilot.
For schemes, coordinators, and educator networks
If you run an FDC scheme or coordinate educator networks, let's map the switch.
Start with what feels most fragile today: CCS reconciliation, NQF compliance, educator registration, or the gap between what you track and what you can prove.
Direct contact
hello@twobabies.co
Start with the workflow that feels most fragile today: compliance, migration, parent trust, or payment integrity.