Record attendance
Sign-in and sign-out times captured daily. Matched to CCS enrolment hours automatically.
Payments & subsidy integrity
CCS, gap fees, and the subsidy ledger. One place where the money makes sense.
Session reporting, subsidy claims, parent invoicing, and exception handling. The financial workflow that FDC services and educators actually need, not a billing bolt-on from centre-based software.
CCS reconciliation
From attendance to subsidy claim, without the spreadsheet in between.
Attendance records flow into session reports. Session reports match against CCS claims. Mismatches surface as exceptions with the specific child, date, and dollar amount at risk.
Generate session reports
Fortnightly session reports auto-generated from attendance. Review and submit to CCS in minutes, not hours.
Reconcile with CCS
Your session reports compared against CCS subsidy amounts. Matched sessions confirmed. Discrepancies flagged with the exact gap.
Resolve exceptions
Each exception shows the child, session date, hours claimed vs attended, and dollar amount at risk. Resolve one at a time. Nothing hides.
Gap fee management
Gap fees calculated from real sessions, not guesswork.
Gross fee minus CCS subsidy equals the gap. Invoices generated automatically. Collection tracked per family. Overdue amounts flagged with age and reminder history.
Chen family — March gap fee
20 sessions × $130 gross. CCS 85% ($2,210). Gap: $390.00. Paid $203.60. Outstanding $186.40, 21 days.
Nguyen family — March gap fee
18 sessions × $130 gross. CCS 72% ($1,684.80). Gap: $654.00. Paid in full 8 Apr.
Williams family — March gap fee
16 sessions × $130 gross. CCS 50% ($1,040). Gap: $1,040.00. Paid $520, payment plan active.
Subsidy ledger
One ledger for CCS, ACCS, and every adjustment in between.
Charges, collections, subsidy payments, adjustments, and exceptions across every family and educator in your service. The financial source of truth that auditors and accountants can actually read.
Full transaction history
Every charge, payment, subsidy credit, and adjustment. Double-entry, sortable by family, educator, date, or type.
CCS and ACCS tracking
Standard and Additional Child Care Subsidy tracked separately. Application status, determination amounts, and payment reconciliation for each family.
Exception resolution
Session mismatches, underpayments, adjustments, and disputes. Each exception shows the specific problem, who owns it, and how to resolve it.
For services and educators
If CCS reconciliation is the thing that keeps you up at night, let's talk.
We'll walk through your current financial workflow, where subsidy money is being left on the table, and what a clean ledger looks like for your service.